Batin
Governance document
Adopted by the board: 9 July 2026. Version 1.0. Norsk versjon: Norsk.
This document has two parts. Part 1 explains how the association Batin handles personal data. Part 2 explains when a board member is disqualified by a conflict of interest and must step out of a case. Both parts are about the same thing: that people should be able to trust us.
The data controller is the association Batin, org. no. 938 045 348, Gros vei 18, Fredrikstad, Norway. Questions about privacy: personvern@bat1n.com.
We build software that protects people instead of harvesting them, and we run the association the same way. We collect as little as possible, use it only for what we say, and delete it when we no longer need it. We never sell personal data, and we never use it for advertising.
The website bat1n.com is currently hosted on GitHub Pages (GitHub, Inc., a United States company owned by Microsoft). When you visit the site, GitHub, as the technical host, may automatically log technical data such as your IP address in order to deliver the site and protect against abuse. We use no analytics of our own, no tracking cookies and no third-party tracking tools. We do not claim that the site sits in a particularly safe jurisdiction. Our privacy comes from collecting almost nothing, not from where the server stands.
We keep data for as long as it is needed for the purpose. Accounting records are kept for as long as the Norwegian Bookkeeping Act requires (currently five years). Membership data is deleted when the membership ends, except for what the accounts require. Conduct reports are deleted once they are resolved and any deadlines have passed.
We share data only with those we must use to run the association, and only what they need:
We never sell data, and we never share it for advertising or profiling.
We do not track across services, build no profiles, and make no automated decisions about you.
You have the right to access your own data, to have it corrected or deleted, to restrict or object to the processing, and to receive the data you have given us. Write to personvern@bat1n.com. If you are unhappy with how we handle data, you may complain to the Norwegian Data Protection Authority, Datatilsynet (datatilsynet.no).
We protect data with reasonable technical and organisational measures, and limit access to those who need it.
If this policy changes, we update the date and version at the top.
Trust requires that no one uses a position of trust for personal gain. This part states when a board member is disqualified, that is, must stay out of the handling of a case.
A board member is disqualified and must not take part in the preparation, discussion or decision of a case when:
If you are in doubt, say so and let the rest of the board decide on your impartiality.
Close relations include, among others, a spouse or partner, children, parents, siblings, and others to whom you have a close personal or financial tie. Because the board currently consists of people in the same family, this applies with added strictness: any case where an agreement, payment or other benefit goes to a board member or a close relation requires that person to step out, and the decision to be made by the others and recorded clearly in the minutes.
If the board cannot form a quorum because too many are disqualified in the same case, the case is postponed or put before the annual meeting.
Board members do not accept gifts or other benefits liable to influence, or appear to influence, how they carry out their role.
Impartiality assessments and related decisions are recorded in the board minutes, so that members and funders can see that the association handles conflicts of interest properly.